Daily Reports
Structured daily field logs capturing everything that happens on site — weather, manpower, equipment, work performed, delays, safety, and photos. Submit, review, and approve in one workflow.
Key Features
Every section a superintendent needs to close out the day — structured, auditable, and ready for the PM.
Auto Weather Data
Weather auto-populated from API based on project location. Override manually if site conditions differ. Records temperature, conditions, wind, humidity, and precipitation.
Manpower Logging
One row per trade or subcontractor: company name, trade, headcount, and hours worked. Multiple entries for different crews on the same day.
Equipment Tracking
Log each piece of equipment with type, description, hours used, hours idle, and status — Active, Idle, or Breakdown. Full daily equipment utilization record.
Work Performed
Free-text description of work per area with optional WBS linking for full traceability. Record percent complete for each activity to feed progress reports.
Delay Tracking
Categorized delay causes — Weather, Material, Labor, Equipment, Design — with duration, responsible party, and linked WBS items. Cumulative impact tracked across the project.
Site Photos
Attach photos with captions, location notes, and section tags (Work, Safety, Delay, General). Photos from approved logs are available for selection in Client Reports.
How it works
Three steps from field data to approved record.
Fill in the daily log
At end of day, open the Daily Log form. Weather is auto-populated. Fill in manpower counts, equipment used, work performed, delays, visitors, safety observations, and attach site photos.
Submit for review
Click Submit. The log moves from Draft to Submitted. The PM or superintendent receives a notification that a daily log is ready for review. Multiple shifts (Day, Night, Swing) can each have their own log.
PM approves or returns
The PM reviews the submitted log, verifies entries for accuracy, and either approves it or returns it with a note for correction. Approved logs feed directly into Client Reports with no extra effort.
Why switch from paper daily logs?
Paper-based daily reports are the industry default. Here's what breaks and what changes.
The old way
- Paper forms filled by hand, then photographed or transcribed into a spreadsheet the next day. Errors and missing data are common.
- Weather recorded from memory or guesswork — no objective record of actual site conditions.
- Delays noted informally with no categorization, no linked tasks, and no cumulative tracking across the project.
- Site photos live in camera rolls. Finding the right photo for last Tuesday's concrete pour means scrolling through hundreds of images.
- PM compiles weekly updates manually by reading through a stack of paper logs and re-typing summaries.
With CivilFlow
- Digital form on any device. Data captured once, structured, searchable, and audit-ready from day one.
- Weather auto-fetched from API based on project location. Override if conditions differ — source is always recorded.
- Delays categorized by cause (weather, material, labor, etc.) with duration, responsible party, and linked WBS items. Cumulative impact calculated automatically.
- Photos tagged by section (Work, Safety, Delay) with captions and location notes. Find any photo in seconds.
- Approved daily logs feed directly into Client Reports. The PM curates — the system compiles.
Built for the field
The daily log form is designed for superintendents and foremen filling it out at end of day on their phones. Every section works on small screens.
- Mobile-optimized form with inline camera capture per section
- Submit and track approval status from the field
- Same form works on phones, tablets, and desktop
Frequently asked questions
Works with
See Daily Reports in action
See how field teams capture weather, manpower, work, delays, and photos in minutes — structured and ready for client reports.
Structured daily logs that compile into client deliverables