Permits to Work
Digital permit-to-work with approval workflows and validity windows the system enforces. One live board answers: who is doing dangerous work right now?
Approval, windows, and the live board
A PTW system that enforces itself — approval before work, expiry on time, everything on the record.
Approval workflow with declared controls
Requested → reviewed → approved → closed out. Every request declares the work, the window, and the hazard controls — fire watch, gas testing, isolation, exclusion zones — so the safety reviewer sees the full picture before deciding. The permit is the checklist.
- Structured request: type, area, window, holder, controls
- Review step with approve / reject-with-reason
- Instant decision notifications to everyone involved
- Full approval history on the permit record
Validity windows that enforce themselves
Paper permits go stale on a clipboard. Here the validity window is live: the permit counts down, flags itself as Expiring near the cut-off, and Expired at the deadline — with the closure logged. Work running long? Extensions go back through approval, on the record.
- Live countdown with automatic Expiring and Expired states
- Auto-expiry logged — no stale hot-work slips on site
- Extension requests re-enter the approval flow
- Expiring permits surface on the Safety Hub before they lapse
The live permit board
One view answers the question every safety officer asks: what dangerous work is happening right now, where, and under whose name? The board groups active permits by type — hot work, confined space, height, lifting, excavation — with live statuses.
- Grouped by permit type with live status chips
- Active / expiring / pending counts at the top
- Every permit shows its holder and area
- Feeds the Safety Hub and dashboard widgets
Field-first requests
Subcontractors request permits from their phones with the details and controls filled in on the spot. Approvers decide from anywhere with full context. Nobody walks to the site office for a slip of paper.
- Structured requests raised from phones at the workfront
- Approvers decide with controls, window, and holder in view
- Role-based access: subcontractors request, safety officers approve
- Requester notified the moment a decision lands
More in the Permits module
The supporting register — everything else the module carries, on the record.
- Extensions on the record
- Extension requests re-enter approval and the extended window is logged — no verbal 'just keep going'.
- Custom permit types
- Hot work, confined space, height, lifting, excavation, electrical isolation — plus any type your organization defines.
- Safety Hub integration
- Expiring and pending permits surface on the Safety Hub needs-attention feed before they lapse.
- Dashboard widgets
- Permit KPIs on the project dashboard, so the whole team sees permit load — not just the safety officer.
- Decision notifications
- Every approval or rejection notifies the requester, the safety officer, and the area owner instantly.
- Online-only approval by design
- Approving dangerous work is a guarded transition — never replayed from an offline queue against stale state.
Every view of dangerous work
From the field request to the live board — four working views.
Every permit on the project with approval steps and expiry countdowns in one place.
How it works
From field request to closed-out permit.
Request from the field
The crew that needs the permit raises it from a phone — work type, area, time window, and the hazard controls they'll have in place.
Why switch from the permit book?
The paper permit book is a compliance artifact. This is a control system.
The old way
- Permits filled in triplicate at the site office — crews queue, work waits.
- Stale permits: the window lapsed hours ago but the slip still hangs on the board.
- Nobody can say what high-risk work is live without walking to the board.
- Extensions agreed verbally — 'finish up, it's fine' — with no record.
- After an event, reconstructing who held which permit takes days.
With Construction Hub
- Requests raised from the field in minutes, approved from anywhere.
- Windows enforced by the system — Expiring, then Expired, automatically and on the record.
- The live board shows every active permit, its holder, and its area — from any device.
- Extensions re-enter approval and the extended window is logged.
- The full permit history — request, controls, decisions, closure — is one click away.
Built for the field
Permits are requested where the work is and approved wherever the approver happens to be.
- Field crews raise structured requests from phones
- Approvers decide with full context — controls, window, holder
- Decision notifications reach everyone instantly
Frequently asked questions
Works with
Safety
One safety console — toolbox talks, incident management, and live risk visibility for the whole site.
Safety Walks
Site walk-downs with photo observations that become tracked issues — offline, from a phone.
Issues
Issue tracking from discovery to verified closure — quality, safety, and punch list categories in one register.
See Permits to Work in action
See how sites run hot work, confined space, and height permits with enforced windows and a live board.
Validity windows enforced automatically