Inspections
Quality inspections with customizable templates, multi-party review workflows, and automatic punch item creation. From field execution to final approval — every step enforced.
Key Features
Purpose-built quality inspections for construction — not a form builder with a checkbox attached.
Template Library
Build reusable checklists for any inspection type — concrete, MEP, safety, structural. Group checklists into collections for multi-part inspections in one go.
Multi-Party Review Workflow
Inspections follow a Performer → Checker → Approver sequence. Each party reviews the previous party's work before passing it forward. Nothing gets signed off without proper review.
Photo Evidence with GPS
Capture photos directly from your phone as evidence. GPS coordinates are automatically attached so there's a location record for every verdict.
Automatic Punch Item Creation
When a checklist item fails, toggle one switch to auto-create a punch item. No double-entry — the defect goes straight into the punch list with a link back to the inspection.
Reinspection Flow
If an approver rejects an inspection, it cycles back to the performer with all prior feedback visible. A counter tracks how many reinspection cycles have occurred.
Mobile-First Field Execution
Card-based interface designed for site workers using phones. Big verdict buttons, swipe-friendly navigation, and a camera button always within reach.
Two modes for the field, one workflow for quality
Swipe Mode for sequential item-by-item execution. Table Mode for experienced inspectors who move fast. Both feed into the same multi-party review workflow.
One item at a time — swipe through the checklist
Full-screen card for each checklist item with large verdict buttons. Swipe left or right to navigate between items. Ideal for phone-based field inspections where you're moving through items sequentially.
- Large Pass/Fail/N/A buttons sized for gloved hands
- Swipe navigation between checklist items
- Camera button always visible for evidence capture
- Progress indicator shows how many items remain
How it works
Four steps from template to approved inspection with full audit trail.
Create the inspection
Pick a collection or individual checklist, set the scope (WBS-linked or standalone), and assign the performer, checker, and approver.
Execute in the field
The performer goes through each item — marking Pass, Fail, or N/A. Failed items require notes. Photos and GPS are captured as evidence. Toggle auto-punch for failures.
Review and approve
The checker reviews the performer's work. If satisfied, forwards to the approver. The approver makes the final call — approve to close, or reject to trigger reinspection.
Close with full audit trail
Approved inspections are marked complete with a full history — every verdict, note, photo, and review decision. Linked punch items continue their own lifecycle.
Why switch from paper checklists?
Paper forms and spreadsheets still dominate field inspections. Here's what breaks and what changes.
The old way
- Paper checklists filled in the field, then transcribed to a spreadsheet days later — data entry errors and delays.
- No enforced review chain. The inspector signs off alone. Nobody checks the checker.
- Failed items noted on paper but never tracked — defects slip through because there's no follow-up system.
- Photos stored in camera rolls with no link to the specific checklist item they document.
- Reinspection means printing a new form and starting over. Previous results are lost or buried in a folder.
With CivilFlow
- Digital checklists executed on phones and tablets. Data is captured once, in real time, with no transcription.
- Multi-party workflow enforces Performer → Checker → Approver sequence. Every review is logged with timestamps.
- Failed items auto-create punch items with one toggle. Defects go straight into the tracking system with a link back.
- Photos attached to the specific checklist item with GPS coordinates. Evidence is always connected to context.
- Reinspection reuses the same inspection — all prior feedback visible. Counter tracks how many cycles occurred.
Built for the field
Inspections are a field-first workflow. Two mobile modes designed for how site teams actually work — with gloves, in the sun, one-handed.
- Swipe Mode for sequential execution — one item per screen with large verdict buttons
- Table Mode for rapid marking — all items visible in a compact scrollable list
- Offline support — verdicts and photos queue locally and sync when back online
Frequently asked questions
See Inspections in action
See how inspection teams enforce quality with multi-party workflows, auto-punch creation, and offline-capable field execution.
3-party review workflow trusted by field teams