Resources
Real-time inventory tracking, delivery management, and vendor oversight. Know exactly what you have, what's arriving, and what it costs.
From approved material to cost-tracked inventory
Inventory for what you have, Deliveries for what arrived, Vendors for who supplies it — with cost visibility at every step.
Live inventory from approved materials
Add materials from the project's Approved Materials list — name, spec, unit, and category auto-populate from the submittal. Current stock is auto-calculated from deliveries minus consumption, with progress bars against budget and low-stock alerts at 10%.
- Materials linked to submittals — details auto-populate
- Usage logging auto-decreases stock; deliveries auto-increase it
- Manual adjustments for pre-existing stock, damage, or corrections
- Category filters, grouping, and search for large projects
Delivery management with auto-approval
Log every delivery with vendor, quantity, unit cost, date, and the delivery challan document. Deliveries are auto-approved and added to stock — unless the vendor is unapproved or inactive, in which case the system flags it automatically with a reason.
- Auto-calculated total cost (quantity × unit cost)
- Vendor dropdown filtered to the material's approved suppliers
- Challan document upload for the audit trail
- Flagged deliveries show a reason tooltip and don't touch stock
Vendor directory
Track suppliers with company details, contact info, GST number, and material categories. Manage Active, Suspended, or Removed status — inactive vendors disappear from every delivery dropdown — and see each vendor's full delivery and cost history.
- Contact details, tax info, and material categories per vendor
- Status management: Active, Suspended, or Removed
- Inactive/removed vendors excluded from all delivery dropdowns
- Full delivery history and cost contribution per vendor
Budget vs. actual, in real time
Set a budget rate and quantity per material. The system tracks actual spend from approved deliveries and flags overages before they become serious problems — no separate spreadsheet, no manual formulas.
- Budget rate × quantity set once per material
- Actual spend tracked automatically from deliveries
- Variance calculated in real time, overages flagged
- Cost data feeds the Materials report in Analytics
More in the Resources module
The supporting register — everything else the module carries, on the record.
- Manual stock adjustments
- Add or subtract stock for pre-existing inventory, damage, loss, or recounts — each adjustment records quantity, reason, timestamp, and who made it.
- Challan document uploads
- Every delivery can carry its challan document, so the paper trail lives on the record instead of in a filing cabinet.
- Show-all-vendors toggle
- Delivery forms filter vendors to approved suppliers, with a toggle for edge-case deliveries from non-standard vendors.
- Category filtering & search
- Filter by material category, group by category or unit, and search by name — even on projects with hundreds of items.
- Concurrent field logging
- Multiple foremen can log deliveries at once; each record captures who logged it and stock updates in real time.
Three tabs, one complete picture
Every material tracked from arrival to consumption — three working views.
Real-time stock levels with progress bars against budget and low-stock alerts.
How it works
Three steps from approved material to cost-tracked inventory.
Add materials from approved list
Site engineer selects from the project's Approved Materials (submittals). Name, spec, unit, and category auto-fill. Enter budget rate and quantity to start tracking.
Why switch from spreadsheets?
Most construction teams track materials in Excel or paper ledgers. Here's what breaks.
The old way
- Inventory tracked in a spreadsheet that's always out of date — nobody remembers to log deliveries when they arrive.
- Delivery records are a stack of paper challans in a filing cabinet. Finding last month's cement delivery means digging through folders.
- No connection between approved materials and what's actually ordered. Unapproved substitutions happen silently.
- Budget vs. actual cost requires a separate spreadsheet with manual formulas. Overages are discovered after the fact.
- Vendor information scattered across business cards, WhatsApp contacts, and someone's memory.
With Construction Hub
- Live inventory with auto-calculated stock from deliveries minus consumption. Always current, zero manual math.
- Every delivery logged digitally with vendor, quantity, cost, date, and challan document. Searchable and filterable instantly.
- Materials linked to submittals. Vendor dropdowns filter to approved suppliers. Unapproved deliveries are flagged automatically.
- Budget rate and quantity set per material. System calculates variance in real time and flags overages before they spiral.
- Vendor directory with contact details, material categories, delivery history, and Active/Suspended/Removed status.
Frequently asked questions
See Resources in action
See how site teams track inventory levels, approve deliveries, and manage vendor relationships — all from one module.
Real-time inventory with budget vs. actual tracking