Resources
Inventory, deliveries and vendors on one shared project record. Know exactly what you have, what's arriving, and what it costs.
From approved material to cost-tracked inventory
Inventory for what you have, Deliveries for what arrived, Vendors for who supplies it — with cost visibility at every step.
Inventory from approved materials
Add materials from the project's Approved Materials list — name, spec, unit, and category auto-populate from the submittal. Current stock is auto-calculated from deliveries minus consumption, with progress bars against the planned quantity.
- Materials linked to submittals — details auto-populate
- Usage logging auto-decreases stock; deliveries auto-increase it
- Manual adjustments for pre-existing stock, damage, or corrections
- Category filters, grouping, and search for large projects
Delivery logging with automatic vendor checks
Log every delivery with vendor, quantity, unit cost, date, and the delivery challan document. The quantity goes onto the material's stock as soon as the delivery is saved, and the system checks the supplier as it saves — a vendor that is inactive, or not on the material's approved supplier list, is flagged automatically with the reason.
- Auto-calculated total cost (quantity × unit cost)
- Vendor dropdown filtered to the material's approved suppliers
- Challan document upload for the audit trail
- Flagged deliveries show the flag reason in a tooltip on the status badge
Vendor directory
Track suppliers with company details, contact info, GST number, and material categories. Remove a supplier and they stop appearing in delivery dropdowns while their past deliveries stay on the record — and see each vendor's full delivery and cost history.
- Contact details, tax info, and material categories per vendor
- Remove is a soft delete — the vendor record and its history stay
- Removed vendors are excluded from the delivery vendor dropdown
- Full delivery history and cost contribution per vendor
Budget vs. actual, on each material's record
Set a budget rate and quantity per material. The system tracks actual spend from the deliveries you record and shows the overage on the material's detail page — no separate spreadsheet, no manual formulas.
- Budget rate × quantity set once per material
- Actual spend tracked automatically from deliveries
- Variance calculated from recorded deliveries, overages flagged
- Cost data feeds the Materials report in Analytics
More in the Resources module
The supporting register — everything else the module carries, on the record.
- Manual stock adjustments
- Add or subtract stock for pre-existing inventory, damage, loss, or recounts — each adjustment records quantity, reason, timestamp, and who made it.
- Challan document uploads
- Every delivery can carry its challan document, so the paper trail lives on the record instead of in a filing cabinet.
- Approved-supplier vendor filtering
- Delivery forms filter the vendor list to the material's approved suppliers. When a material has no approved suppliers named on its submittal, the full vendor list is shown instead.
- Category filtering & search
- Filter by material category, group by category or unit, and search by name — even on projects with hundreds of items.
- Concurrent field logging
- Several people can log deliveries at once; each record captures who logged it, and stock updates as each one is saved.
Three tabs, one complete picture
Every material tracked from arrival to consumption — three working views.
Stock levels with consumption progress bars against the planned quantity.
How it works
Three steps from approved material to cost-tracked inventory.
Add materials from approved list
Select from the project's Approved Materials (submittals). Name, spec, unit, and category auto-fill. Enter budget rate and quantity to start tracking.
Why switch from spreadsheets?
Most construction teams track materials in Excel or paper ledgers. Here's what breaks.
The old way
- Inventory tracked in a spreadsheet that's always out of date — nobody remembers to log deliveries when they arrive.
- Delivery records are a stack of paper challans in a filing cabinet. Finding last month's cement delivery means digging through folders.
- No connection between approved materials and what's actually ordered. Unapproved substitutions happen silently.
- Budget vs. actual cost requires a separate spreadsheet with manual formulas. Overages are discovered after the fact.
- Vendor information scattered across business cards, WhatsApp contacts, and someone's memory.
With Construction Hub
- Inventory on one shared record, with stock auto-calculated from deliveries minus consumption. Zero manual math.
- Every delivery logged digitally with vendor, quantity, cost, date, and challan document. Searchable and filterable instantly.
- Materials linked to submittals. Vendor dropdowns filter to approved suppliers. A delivery from an off-list or inactive supplier is flagged automatically.
- Budget rate and quantity set per material. The system calculates the variance and flags overages before they spiral.
- Vendor directory with contact details, material categories, and delivery history, with Remove as a soft delete that keeps past deliveries on the record.
Frequently asked questions
See Resources in action
See how site teams track inventory levels, record deliveries, and manage vendor relationships — all from one module.
One shared inventory record, with budget vs. actual tracking