Resources
Real-time inventory tracking, delivery management, and vendor oversight. Know exactly what you have, what's arriving, and what it costs.
Key Features
Every material tracked from catalog to consumption — with cost visibility at every step.
Live Inventory Dashboard
Current stock auto-calculated from deliveries minus consumption. Progress bars show usage against budget. Low-stock alerts fire at 10%.
Delivery Management
Log every delivery with vendor, quantity, unit cost, date, and delivery challan document. All records searchable and linked to materials.
Delivery Auto-Approval & Flagging
Deliveries are auto-approved and added to stock. Unapproved vendor or inactive supplier? The system flags it automatically with a reason.
Vendor Directory
Track suppliers with company details, contact info, material categories, and status. See each vendor's full delivery and cost history.
Budget vs. Actual
Set budget rate and quantity per material. System tracks actual spend and flags overages before they become serious problems.
Category Filtering
Filter by material category, group by category or unit, search by name. Find any material even on large projects with hundreds of items.
Three tabs, one complete picture
Inventory for what you have, Deliveries for what arrived, Vendors for who supplies it.
Track approved materials with real-time stock levels
Add materials from the Approved Materials list. Set budget rate and quantity. Log usage to decrease stock. Manual adjustments for pre-existing stock, damage, or corrections.
- Materials linked to submittals — name, spec, unit auto-populate
- Usage logging with auto-stock decrease
- Manual stock adjustments for corrections or pre-existing inventory
- Progress bars and low-stock alerts (< 10% of budget)
How it works
Three steps from approved material to cost-tracked inventory.
Add materials from approved list
Site engineer selects from the project's Approved Materials (submittals). Name, spec, unit, and category auto-fill. Enter budget rate and quantity to start tracking.
Receive deliveries and track stock
Foreman logs each delivery: material, quantity, vendor, unit cost. Approved deliveries auto-increase stock. Usage logging auto-decreases it. Manual adjustments handle everything else.
Monitor costs and vendors
PM reviews budget vs. actual per material, identifies overages, and manages the vendor directory. Everything from catalog to cost variance in one module.
Why switch from spreadsheets?
Most construction teams track materials in Excel or paper ledgers. Here's what breaks.
The old way
- Inventory tracked in a spreadsheet that's always out of date — nobody remembers to log deliveries when they arrive.
- Delivery records are a stack of paper challans in a filing cabinet. Finding last month's cement delivery means digging through folders.
- No connection between approved materials and what's actually ordered. Unapproved substitutions happen silently.
- Budget vs. actual cost requires a separate spreadsheet with manual formulas. Overages are discovered after the fact.
- Vendor information scattered across business cards, WhatsApp contacts, and someone's memory.
With CivilFlow
- Live inventory with auto-calculated stock from deliveries minus consumption. Always current, zero manual math.
- Every delivery logged digitally with vendor, quantity, cost, date, and challan document. Searchable and filterable instantly.
- Materials linked to submittals. Vendor dropdowns filter to approved suppliers. Unapproved deliveries are flagged automatically.
- Budget rate and quantity set per material. System calculates variance in real time and flags overages before they spiral.
- Vendor directory with contact details, material categories, delivery history, and Active/Suspended/Removed status.
Frequently asked questions
See Resources in action
See how site teams track inventory levels, approve deliveries, and manage vendor relationships — all from one module.
Real-time inventory with budget vs. actual tracking