Material Submittals
Draw on an organization-wide material library and control which materials are approved for each project — with the manufacturer on every record, and the brand and approved suppliers wherever you name them.
From the library to project-ready approvals
One organization-wide material library, a controlled register of what each project is allowed to use, and a straight line from spec to delivery.
Organization-wide material library
Every organization starts with a construction material library already loaded — 555 items in 48 subcategories, organised into 14 divisions: 13 CSI MasterFormat divisions plus a general-consumables group. Nobody types a catalog in before the first project, and every project draws from the same list.
- 555 materials in 48 subcategories, from day one
- Search across name, code, spec, and category
- Filter the library by division and by subcategory
- One library per organization — every project approves from it
Project-level approval
An administrator approves a specific material for a project, naming the manufacturer and, where they apply, the brand and the approved suppliers. That produces a numbered record, and everyone on the project sees the resulting register.
- Approving and removing live on a separate administrator screen
- Manufacturer on every approval; brand and approved suppliers when named
- In the app, inventory is opened from the project's approved list
- Each project approves its own list from your organization's library
Manufacturer & supplier records
Every approval records who makes the material, and can name who is approved to supply it. Name the approved suppliers and the delivery form offers only those when that material is received — with no suppliers named, every active vendor is offered.
- Manufacturer required, brand or trade name optional, on every record
- Approved suppliers specified per material, per project
- Suppliers come from the vendors already set up in Resources
- Spec, manufacturer and any approved suppliers all sit on the approval record
Auto-generated submittal numbers
Every approved material gets a project-unique number — MS-001, MS-002, MS-003 — on the register the whole project reads. The approval copies the material's details onto itself at the moment it is created, and in the app it is what stock is opened against, so the line runs from library through approval to inventory and delivery.
- Sequential numbers assigned automatically, per project
- One line: library → approval → inventory → delivery
- Name, spec, unit, CSI code and category are copied onto the approval
- Stock opened from an approval carries its spec and approved suppliers into Resources
More in the Material Submittals module
More of what the module carries, on the record.
- The register everyone reads
- Every role on the project opens the same approved register and can search it; approving and removing live on a separate administrator screen.
- Approval-time snapshots
- The approval stores the material's name, spec, unit, CSI code and category on itself — the specification as it stood at the moment of approval.
- Removal tells you what it costs
- If stock is tracked against a material, the remove dialog names the quantity and states that the inventory item and its deliveries stay on the project.
- Eight units, end to end
- m³, tonnes, bags, kg, numbers, m², linear metres and litres — the same fixed set on the library item, the approval and the inventory record.
- Resources integration
- Adding a material to inventory auto-populates name, spec, and unit from its approval record.
Every view of the approval process
From the organization's library to the project's approved list — three working views.
Your organization's library — searched by name, code or spec, filtered by division and subcategory.
How it works
Three steps from the material library to a project-ready approved list.
Find it in the material library
An administrator opens the Materials Catalog — your organization's 555-item library — and searches it by name, code or spec, or filters it down by division and subcategory.
Why switch from informal material approvals?
Without a controlled list, what gets used on site comes down to memory and habit. Here's what changes.
The old way
- Materials chosen by whoever is on site, based on memory or habit. No formal approved list to work from.
- Vendor selection is informal. Different team members order from different suppliers with no central record of who's approved.
- Nothing ties the stock on site to the specification that was approved — the approval sits in one file and the stock count in another.
- Each project re-invents its material list from scratch. No organization-wide library to draw from.
With Construction Hub
- Every material approved on the record with its manufacturer named, plus any brand and approved suppliers. In the app, inventory and deliveries are opened from the project's approved list.
- Approved suppliers specified per material. Name them, and the delivery form offers only those suppliers.
- Each approval carries a project number (MS-001), and stock opened against it carries its spec and approved suppliers into Resources.
- One organization-wide library, seeded with 555 materials across 13 CSI MasterFormat divisions plus a general-consumables group. Approve per project as needed.
Frequently asked questions
See Material Submittals in action
See how approval works — from your organization's material library to a project's approved list, with the spec and the manufacturer on the record.
From the library to the delivery — each approved material on the record