Uploading & Removing Files

Add files by picking them or dragging them in, open what is filed, and remove what should not be there.

Everything in the library got there because somebody uploaded it here. This page covers putting files in, opening them, and taking them out.

Uploading Files

Open the folder the files belong in

A file lands in whichever folder is open when it goes up, and it cannot be moved afterwards — so select the folder first. Uploading from General files the documents at the library root.

A nested folder open, with the folder path reading Documents, General, folder, subfolder — The folder path shows exactly where the files will land

Add the files

Click Upload in the toolbar and pick one or more files, or drag them straight from your desktop onto the list. The whole panel is a drop target: while you drag, it shows Drop files to upload. In an empty folder the dashed Drag & drop files here panel does the same job, and clicking it opens the file picker.

The file list with files being dragged over it and the panel reading Drop files to upload — While you drag, the whole panel becomes the drop target

Watch them land

Each file appears immediately as its own dimmed row: a spinner where the thumbnail will go, and the line Uploading… where the size and date will go. The file name is not clickable until the upload finishes, at which point the row settles into a normal one — thumbnail or type icon, size, date, and by the name of the person who uploaded it. Each file goes up on its own, so one that fails does not affect the others.

A dimmed file row with a spinner and Uploading in place of its size and date — A file still going up; the name becomes clickable when it lands

What is accepted

Any file type, up to 25 MB per file. Drawings, PDFs, photos, spreadsheets, scans — the library does not restrict formats. A file over the limit is rejected, and a message names the file that did not make it; the others carry on.

Uploading the same document again adds a second file rather than replacing the first — there are no versions here — so put the revision in the file name and remove the superseded copy if you do not want both.

Opening a File

Click the file name in the list.

An image opens in a preview over the library. Close it with the control in the top right.
Anything else — a PDF, a drawing, a spreadsheet — opens in a new browser tab, and your browser handles it from there.

The preview scales the image down to fit the dialog rather than showing it at its original size, and there is no zoom — so it is a quick look, not a way to read fine print on a scanned drawing.

The small square at the start of each row is a thumbnail for images, and a coloured type icon for everything else.

Removing a File

Hover the row and click the trash icon on the right, then confirm in Remove this file?. The dialog says it plainly: the file is removed for everyone on this project, and cannot be brought back.

You can remove a file you uploaded. Removing someone else's file needs a role that is allowed to delete documents — out of the box that is the organization owner, and your organization can give it to other roles. A row you cannot remove shows no trash icon; each row's by line tells you who to ask.

The Remove this file dialog warning that the file is removed for everyone on the project — There is no recycle bin — removing is final

Removal is permanent and shared

A file you remove is gone for the whole project, with no undo and nothing to restore from — so if you are unsure, ask before you remove.

Reference

Upload limits

Rule	Value
Maximum file size	25 MB per file
File types	Any — no restriction
Several at once	Yes, by picker or drag and drop
Where the file lands	The folder that is open when you upload
After upload	A file cannot be moved, renamed or replaced
Who can remove it	The person who uploaded it, or a role allowed to delete documents

File type icons

Icon colour	File type
Blue	Images (a thumbnail is shown instead when the image loads)
Purple	Video
Red	PDF
Grey	Everything else

Questions

Can I see who uploaded a file?

Yes. Each row shows the file's size, the date it was added and by whom.

Can someone else remove a file I uploaded?

Only someone whose role is allowed to delete documents. Out of the box that is the organization owner; your organization can give it to other roles. A removed file can't be brought back.

Why is there no trash icon on some files?

You didn't upload them, and your role isn't allowed to delete documents. Ask the person named on the row, or someone who can delete documents.

I uploaded a new revision. Does it replace the old drawing?

No. It's added as a second file next to the first. Put the revision in the file name, and remove the old copy if you don't want both.