PleoStack

DC Documents

Uploading, viewing, and managing delivery challan documents attached to deliveries.

Quick Summary
  • Upload a delivery challan (DC) when logging a delivery — PDF, JPG, PNG, or WebP
  • DC documents are linked to the delivery record and visible in the DC column
  • Click the DC link in the table to preview or download the document
  • Documents are stored securely and linked to the delivery for audit traceability

Full Guide

What Are DC Documents?

A delivery challan (DC) is the document that accompanies a material delivery — it records what was shipped, quantities, and the supplier. In PleoStack, you can attach the physical or digital DC to each delivery record for verification and audit purposes.

Uploading a DC Document

When logging a new delivery:

  1. In the New Delivery dialog, find the DC Document field
  2. Click the upload area or drag and drop your file
  3. Accepted formats: PDF, JPG, PNG, WebP
  4. The file uploads and attaches to the delivery when you click Add Delivery

Best Practices

  • Photograph the challan on-site if you don't have a digital copy — use your phone camera
  • Name files clearly (e.g., "DC-ReadyMixConcrete-May22.pdf") for easy identification later
  • Upload at the time of delivery — don't let DCs pile up. Log deliveries as materials arrive on-site.
  • One document per delivery — if a single challan covers multiple materials, log each material as a separate delivery and attach the same DC

Viewing DC Documents

After a delivery is logged with a DC document:

  • The DC column in the Deliveries table shows a clickable link
  • Click the link to preview the document
  • Documents can be downloaded from the preview

When DCs Are Not Available

If a delivery arrives without a challan (common for small or informal deliveries):

  • Leave the DC Document field empty when logging the delivery
  • The DC column shows empty for that row
  • You can't add a DC document after the delivery is saved — plan to upload at the time of logging

DC documents are optional but recommended. Having challans attached to every delivery makes audits faster and provides evidence for quantity disputes with vendors.

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