Delivery Status
What Approved, Flagged, and Pending statuses mean and how they affect your inventory stock.
- Approved (green) — delivery validated, quantity added to stock immediately
- Flagged (amber) — issue detected, excluded from stock but kept for audit
- Pending (gray) — delivery being processed, excluded from stock
- Only Approved deliveries affect your inventory stock levels
- Currently all deliveries are automatically approved — manual approval workflow is planned
Full Guide
Status Workflow
Each delivery is automatically assigned a status when it's logged. The status determines whether the delivery's quantity counts toward your inventory:
| Status | Color | Effect on Stock | What It Means |
|---|---|---|---|
| Approved | Green | Adds to stock | Delivery validated — quantity is added to your inventory immediately |
| Flagged | Amber | No effect | System detected an issue — excluded from stock calculations |
| Pending | Gray | No effect | Delivery is being processed |
How Statuses Affect Stock
Your inventory stock is calculated from approved deliveries only:
Stock Formula
Current Stock = Total Delivered (approved only) − Total Consumed ± Manual Adjustments
Pending and Flagged deliveries are excluded from the "Total Delivered" count. This ensures your stock numbers are reliable.
Auto-Approval (Current Behavior)
Coming Soon
Delivery approval workflows with Pending and Flagged statuses are planned for a future update. Currently, all logged deliveries are automatically approved and added to your inventory stock immediately.
When you log a delivery today:
- The delivery is saved with Approved status
- The quantity is added to your inventory stock immediately
- No manual review step is needed
Flagged Deliveries
The system may automatically flag a delivery if validation detects an issue:
- Vendor not approved for the material's category
- Quantity exceeds expected delivery
- Duplicate delivery detected
Flagged deliveries appear in the table with an amber badge. Hover over the badge to see the flag reason in a tooltip.
If you see an unexpected flagged delivery, check the flag reason on the badge. Common fixes:
- Verify the vendor's material categories match the delivered material
- Check for duplicate entries on the same date
Viewing Status in the Table
- Filter by status — Click the Status column header → select Pending, Approved, or Flagged
- Group by status — Use the Group By dropdown → select "Approval Status" to see deliveries organized by their status
Related
- Stock Tracking — How the stock formula works with approved deliveries
- Filtering & Grouping — Filter by status or group by approval
- Deliveries Overview — Back to the main deliveries guide