Delivery Status
What the Approved and Flagged statuses on a delivery record mean.
- Logging a delivery adds its quantity to the material's stock straight away
- The status is set automatically as the record saves — there is no review step and no approve or reject control
- Approved (green) — the supplier passed both checks
- Flagged (amber) — the vendor is not active, or is not on the material's approved supplier list
- Hover a Flagged badge to read the reason
Full Guide
Status Workflow
Each delivery is assigned a status automatically as it is saved. The status records the outcome of the supplier check on that record:
| Status | Color | What It Means |
|---|---|---|
| Approved | Green | The vendor was active and on the material's approved supplier list when the delivery was saved |
| Flagged | Amber | One of those two checks failed. The reason is shown in a tooltip on the badge |
How Deliveries Affect Stock
Stock Formula
Current Stock = Total Delivered − Total Consumed ± Manual Adjustments
Logging a delivery adds its quantity to the material's Total Delivered and Current Stock as the record is saved.
When you log a delivery:
- The quantity is added to your inventory stock immediately
- The supplier check runs as the record saves and sets the status
- There is no manual review step, and no approve or reject control
Flagged Deliveries
Two checks run when a delivery is saved, and either one flags it:
- The vendor is not active — the reason names the vendor: Vendor … is not active
- The vendor is not on the material's approved supplier list — the reason names the vendor, the material and its spec: Vendor … is not in the approved list for …
Those are the only two flag reasons. Flagged deliveries appear in the table with an amber badge — hover the badge to see the reason in a tooltip.
If you see an unexpected flagged delivery, read the flag reason on the badge. The approved supplier list comes from the material's submittal, so an off-list supplier means the submittal doesn't name them — not that the delivery itself is wrong.
Viewing Status in the Table
- Filter by status — Click the Status column header → select Pending, Approved, or Flagged
- Group by status — Use the Group By dropdown → select "Approval Status" to see deliveries organized by their status
Related
- Stock Tracking — How the stock formula works
- Filtering & Grouping — Filter by status or group by approval
- Deliveries Overview — Back to the main deliveries guide