Inventory — Overview
What the Inventory tab does — live stock, consumption against budget and cost — and what you see when you open it.
The Inventory tab gives you a real-time view of every material on your project — current stock levels, consumption against budget, and total cost tracking. Stock updates automatically as deliveries and usage are logged.
What You See
When you open the Inventory tab, you see a table of all materials added to your project, grouped by category:
| Column | What It Shows |
|---|---|
| Material | Material name (e.g., "Ready Mix Concrete") |
| Spec/Grade | Technical specification from the submittal (e.g., "M30", "Fe500D 12mm") |
| Category | The division the material was approved under (Concrete, Metals, Masonry, etc.) |
| Unit | Measurement unit badge (m³, tonnes, bags, etc.) |
| Rate | Budgeted cost per unit (₹/unit) |
| Stock | Current stock quantity with unit label |
| Consumed | Progress bar showing usage as a percentage of planned quantity |
| Total Cost | Sum of the delivery costs recorded against the material (₹) |
Key Things to Notice
- Progress bars on the Consumed column show how much of your planned quantity has been used
- Out of Stock is shown on a material's detail page once its current stock reaches zero
- Materials are only available for inventory if they've been approved through Material Submittals — this ensures every material on your project has proper documentation
- Actions menu (⋯) on each row gives you quick access to Edit Budget, Adjust Stock, Log Usage, and Delete
How Stock Works
Stock is calculated automatically:
Stock Formula
Current Stock = Total Delivered − Total Consumed ± Manual Adjustments
Logging a delivery adds its quantity to Total Delivered and to Current Stock as the record is saved.
Stock vs. Consumed — Two Different Metrics
- Stock = How much material you currently have on-site
- Consumed = How much of your planned quantity has been used, shown as a percentage
A material can have high stock but also high consumption if you've received large deliveries. The Consumed bar tracks your progress through the budget, not remaining stock.
Stock and Budget Indicators
Both of these appear on a material's detail page:
| Indicator | When It Appears | What It Means |
|---|---|---|
| Out of Stock | Current stock is exactly zero | Nothing of this material is on site |
| Over budget by ₹X | Total delivery cost > budget rate × planned quantity | Costs have passed your plan, by the amount shown |
On the inventory table itself, a Stock of zero shows in red, and the Out of stock tab above the table lists every material that has run out.
What You Can Do
| Action | How | What Happens |
|---|---|---|
| Add materials | Toolbar → Add to Inventory | Adds approved materials to your inventory |
| Log usage | Row menu → Log Usage | Records consumption, decreases stock |
| Adjust stock | Row menu → Adjust Stock | Manual corrections for damage, transfers, etc. |
| Edit budget | Row menu → Edit Budget | Updates rate and planned quantity. Clear the planned quantity to remove the plan |
| Filter | Filter button → Category | Multi-select category filter |
| Group | Group button | Organize by Category (the default) or Unit, or pick None |
| Search | Search box | Filter by material name |
| Delete | Row menu → Delete | Removes the material, but only while nothing is recorded against it: no deliveries, usage, adjustments or QC tests. Otherwise it's refused and the message lists what is on record. Asks first |
Next Steps
- New to inventory? Start with the Getting Started guide
- Need specific help? See the detailed guides below
Detailed Guides
- Adding Materials — How to add from submittals
- Stock Tracking — How stock is calculated and tracked
- Usage Logging — Recording material consumption
- Stock Adjustments — Manual corrections
- Filtering & Grouping — Organizing your view
- Material Detail Page — What's inside a material's detail view
Questions
What do the Out of stock and Unused tabs show?
Out of stock lists materials with a stock of zero or less. Unused lists materials with no usage logged yet, even if deliveries have arrived. All shows everything.
Why doesn't Total Cost match Rate × Stock?
Total Cost adds up what each delivery cost, at the unit cost entered on that delivery, flagged deliveries included. Rate is your budget rate. Usage and stock adjustments never change the cost. A material's page puts budget and actual side by side.
Can I delete several materials at once?
Yes. Tick their rows and press Delete in the bar that appears. You're asked to confirm first. Only materials with nothing recorded against them are deleted. Any with deliveries, usage, adjustments or QC tests stay, and a message says how many failed and why.