Filing a Daily Log
How to start a log, what goes in each of the nine sections, and how photos and weather are captured.
- Daily Log → New Log (only shown if you can create logs)
- Set the Date and the Shift — day, night or swing
- Fill the nine sections. Nothing is compulsory while you are drafting
- On today's log the weather fills itself from the site's current conditions; for any other date you type it
- Save Draft — the only button on this screen. It creates the log and opens its detail page
- Everything else — editing, submitting, deleting — happens on that detail page
Starting a Log
New Log sits in the header of the register, on the My Logs tab. It only appears if your role can create daily logs.
The header card holds the two things that identify the log:
| Field | Notes |
|---|---|
| Date | Calendar popover. Defaults to today, or to the date you came from |
| Shift | day (default), night or swing |
The Project name and code are shown for confirmation and cannot be edited here. Once weather has been fetched and you have granted location permission, a Location line appears alongside them.
One log per date
Change the date and the page checks whether a log already exists for it. If one does, an amber banner says so with an Open that log button, and Save Draft stays off until you pick another date — a project holds one log per day.
The Nine Sections
All nine are collapsible and all start expanded. Fill in what you have; you can save a half-finished draft and come back.
| Section | What goes in it |
|---|---|
| Weather | High and low temperature, unit, conditions, humidity, precipitation, wind speed and unit — filled for you on today's log |
| Manpower | One row per company on site: company, trade, headcount, hours, notes |
| Equipment | One row per machine: type, description or ID, hours used, hours idle, status, notes |
| Work Performed | One row per activity: area or zone, trade, a description, and a percentage complete |
| Delays | One row per delay: cause, hours, responsible party, description, and whether it is recurring |
| Visitors | Name, company, purpose, time in, time out, badge number |
| Safety | Whether an incident occurred (yes or no) and its description, near-miss count, toolbox talk topic, number of attendees, PPE compliance notes |
| Photos | Uploaded images, each with a caption, a location and a section tag |
| Notes | One free-text box for anything the sections above do not cover |
The full field-by-field list, including the delay causes and the photo tags, is in Daily Log Fields & Statuses.
Weather
Weather is current conditions, so it is only fetched for today's log. Open a new log for today and the Weather section fills itself from the project's site location (the latitude and longitude in project settings). Fetch Weather fetches again using your device's location when the browser has been given permission, and a Location line then appears in the header card.
On a log for any other date nothing is fetched and Fetch Weather is not shown — type the conditions in. If the project has no site location and the browser shares none, fetching says so and the fields stay yours to fill.
Empty numeric fields stay empty. They are not recorded as zero, so an unfilled humidity reading does not become "0% humidity" in a client report.
Photos
Upload
Click Upload Photo, or the Click to upload photos area when the section is empty. On a log you have not saved yet, they read Add Photo and Click to add photos.
Describe each one
Each photo takes a Caption, a Location / Area (for example "Zone B, Level 3") and a Section tag — General, Work, Safety or Delay.
Save
On a brand-new log, photos are held in the browser and upload once you press Save Draft, keeping their caption, location and section. If any fail, a toast tells you how many, and you can reopen the log and add them again. On a log that already exists, they upload as you add them.
Saving
Save Draft is the only button on the new-log screen. Pressing it creates the log and moves you to its detail page, where Submit lives. Saving needs a connection: if it drops mid-save, the log is not saved, you see an error, and the form keeps what you typed so you can save again once you have signal.
Editing an Existing Log
Open any log from the register. A draft opens in the editor with the same nine sections plus a bottom bar carrying Save Draft, Submit, and Delete if your role allows it. A submitted or approved log opens read-only.
Every save is recorded in Edit History at the bottom of the page — a timestamped entry per edit, newest first, with a badge naming each section that changed.
Related
Questions
Is my log saved as I type?
No. Nothing is kept until you press Save Draft. If you try to leave with unsaved changes, your browser asks you to confirm first.
Can someone else edit my draft?
Yes. Anyone whose role can edit daily logs can open and change any draft on the project. Edit History at the bottom of the log lists each save, with when it was made and which sections changed.
Are captions kept on photos I add to a new log?
Yes. On a brand-new log, photos upload when you press Save Draft, with their Caption, Location / Area and Section. If any fail, a message tells you how many, and you can add them again on the saved log.
Where does Fetch Weather get its figures?
On today's log, the Weather section fills itself from the project's site location, set in the project's settings. Fetch Weather fetches again from your device's location if the browser allows it. It's current conditions only, so on a log for another date nothing is fetched: type the weather in.